The Company Secretary in Malaysia has important roles and responsibilities as outlined in the Association of Secretaries, which is administered and regulated by the Companies Commission of Malaysia. The following are the responsibilities of the Company Secretary:
a) As a Company Officer and Advisor to the Board
• Understand the provisions of the Companies Act 2016 for companies.
• Understand the compliance issues of various statutory and regulatory bodies.
• Responsible for ensuring proper procedures are followed and maintaining
compliance with the Companies Act 2016.
b) Compliance with Statutory Requirements and Advisory Services
• Responsible for ensuring that the company complies with the law as in the
Companies Act.
• Act as the liaison officer for the company in communicating, preparing and sending important documents with the Companies Commission of Malaysia (SSM).
• Ensure that any changes in company information are reported to the Registrar of Companies together with documents (required) in full at the specified time.
• Advise the Board on the relevant dates for holding the company’s annual general meeting